Attendance is one of the most important factors in any organization. The presence, may it be physical or online, of all stakeholders affect the way these organizations function.
That is why attendance should be given attention. An efficient and accurate attendance system helps create a better work environment. It also promotes transparency and accountability in everyone’s actions that affect the organization.
For example, attendance systems in workplaces help the management track high-performing employees. They can also pinpoint which staff do not live up to company policies.
Attendance is not just tracking the presence of those involved. Attendance is important to ensure that all parts of an organization fulfill their roles.
In today’s society, there are tools that make this process easier and more efficient. With technological advancements, various software is introduced to automate this process. An automated attendance system is said to be better than doing it manually.
To know more, let us discuss the advantages of an automated attendance system.
Advantages of an Automated Attendance System in the Education Sector
Technological advancements present various advantages. That is why it is highly advisable for different institutions to incorporate them.
When it comes to an automated attendance system, here are nine of the most common advantages it brings to the education sector.
The automated attendance system improves productivity. This software removes the need for manual labor. Meaning, it removes the long hours spent on making sure that attendance records are correct.
The automated system allows school administrators to do the checking using the software.
For example, if the teacher needs to verify attendance records, they wouldn’t have to go through tons of files. They can use the software and specify the date that they need. The software then directly leads the school personnel to the information that they are looking for.
This is beneficial or advantageous to school institutions as it helps them save time. The time saved can be used for other school activities that can contribute to the schools’ productivity.
Keeps Accurate Data
Since the automated attendance system is powered by technology, it lessens or minimizes the possibility of human error.
This means that schools can keep records in a faster and more accurate manner. Accuracy of records is important in educational institutions as it helps them evaluate student performances.
Saving money and other resources is connected to the fact that the system is automated. The system does not require manual labor to be carried out.
So, this eliminates the need for extra personnel to take over these tasks. Organizations can save money when they hire fewer people.
One Data Storage
These kinds of systems are usually cloud-based. This means that they are stored in one place in the cloud.
Cloud storage nowadays is more beneficial than physical copies. This kind of storage is preferred as it can be accessed more easily.
Say, for example, a teacher needs to access students’ records. Before, the teacher would have to be in the same room as the records. But automated attendance system software allows relevant personnel to access records even if they are at the comfort of their home.
Most automated attendance systems only require a device and an internet connection to be accessed. This kind of accessibility is advantageous because it helps smoothen communication between students and teachers.
It promotes the continuity of communication and further contributes to the effectiveness of teaching and learning.
Real-Time Announcements and News
Another benefit of the automated attendance system is faster communication between teachers and parents or guardians.
Now, you might be wondering what an attendance system has to do with communication. In reality, attendance systems are not stand-alone software. These are usually part of a bigger and more complex student management system.
These systems have integrated communication channels that make it easier for all stakeholders to exchange messages. This is beneficial as teachers can immediately inform parents or guardians of the attendance status of the children.
Announcements and updates can also be easily sent across through good software. This way, parents or guardians will always be in the loop with attendance-related matters.
Minimal Paper Usage
Schools consume about 360,000 pieces of paper annually. In the midst of climate change, this number is alarming.
That is why educational institutions should take part in trying to lessen our carbon footprint. One way to do this is to incorporate inline systems.
Since these systems can store data in the cloud, the school can lessen paper consumption used on attendance records.
Can be Used for Planning
The automated attendance system can also be used for school planning. This kind of system should be able to provide comprehensive reports.
These reports include attendance overviews for both students and teachers.
This data can then be used to determine students who need attention. For example, these reports can provide information on who among the students have been incurring an alarming number of absences.
This way teachers can address this by talking to the students and their guardians. Further and more serious problems can be avoided.
Can Be Used for Teacher Attendance
As mentioned above, the automated attendance system is not a stand-alone system. It offers a variety of other features that make it a more efficient tool.
This system can also be used to track teachers’ attendance. Their attendance is also important because it also helps determine their performance as mentors.
Aside from that, their attendance will also be used to compute their monthly salary. Below is an example of how this system works when commuting teachers’ monthly salaries.
Why is attendance important?
The importance of attendance tracing differs per sector or industry.
In the education sector, it is important because it helps determine student performance.
What are my options for an automated attendance system?
There are many developers offering a software for an automated attendance system.
Take, for example, GoSchooler. This student management software offers a comprehensive set of services. It allows you to record student attendance and even make online exams.
Main Points to Remember
Attendance keeping is an important part of the education system. It serves different purposes from determining student performance to teacher salary computation.
Since it has become a tedious and lengthy task, it is highly advisable to incorporate an automated attendance system.
This system has various benefits. It automated attendance tasks which make it easier for school administrators to record attendance. It can even help smoothen communication processes between the school and its students.
So, if you are procuring one, make sure to choose the best fit system that can deliver your needs.