Academic management is an integral sub-category of school management. Its primary focus is on students and teachers and on supporting learning activities and modalities. More often than not, academic management is perceived as the entirety of school management. However, there are stark differences between the two, and this article will point those out. Let’s get to know what a students academic management system is.
Defining Students Academic Management Systems
Stemming from its root word, academic management takes care of administrative tasks that relate to academics. It’s a no-brainer definition, but it is ambiguous and open to several interpretations.
Let’s first break down academic management. This particular version of school management focuses on academic tasks for both students and teachers. It oversees the availability and suitability of teachers over the related subject matters. On top of that, it is also the umbrella category for classroom management that includes, but is not limited to, student attendance tracking and lesson planning.
On the part of the students, academic management primarily pertains to the different learning modalities. This is a recent focus in academic management because of the changes that came with the prevalence of a global pandemic. Ensuring that the students receive the same quality education during these challenging times is one of the primary goals of academic management.
In sum, students academic management systems is a sub-school management system that focuses on the learning side of things. It makes sure that the education offered and received by the involved stakeholders are high-quality and worth it.
Features of a Students Academic Management System
1. Live Classes
Since one of the system’s primary concerns is effective learning modalities, it is expected that one of its main features is a live class or online classroom feature.
In this feature, the system ensures that all students have access to the same mode of learning. In a way, it standardizes the learning process regardless of the remote setup. Moreover, it is a convenient option for teachers and students alike to use a live classes feature that is developed to mimic a learning environment.
Virtual classrooms similar to what GoSchooler has several learning aide tools, such as a whiteboard substitute and multiple screen-sharing options among others.
Another important feature that student academic management systems should have is a scheduling system. Schedules or timetables are essentials for planning for both teachers and students.
Class timetables provide students with an overview of their weekly schedules. They can use it to plan their way throughout the entire school year. The gaps in their class schedules can serve as their rest or study periods, whichever they need at that moment.
As for the teachers, however, it is an even more valuable tool. An effective organizer or planner like a digital planner will help them keep track of their work schedule. They can use different types of timetables, such as class-wise, teacher-wise, and consolidated.
These different types utilize one data set but present a different angle on its presentation. They can use each one depending on the type of information that they need. A consolidated timetable, however, is the best bet because it is the compiled and organized version of the other types.
3. Lesson Planning Tools
Creating lesson plans is one of a teacher’s bane of existence. Apart from creating new one’s every week, it also means piles of documents that might go to waste when unapproved by the department or academic head.
A students academic management system will make this weekly process bearable. GoSchooler, for example, has a feature under its Academics tab that is solely for lesson planning.
The Lesson Plan option generates a new page that looks like this:
As seen in the image, the teacher can schedule specific plans for each day of the week. They can also navigate through the previous school weeks to check their previous works. On top of everything, its simple interface serves its purpose of efficient planning.
Contrary to what some might assume, this feature is also beneficial for the students. Using the same example, GoSchooler, the software has a different option under the Academics tab that presents the Lessons for the week.
All the students need to do is navigate that tab, search for their teacher’s name and subject, and generate a table supplying the needed information. It is excellent for students who love to plan their study schedules ahead.
4. Learning Tools
Lastly, a students academic management system should have several learning tools or aides. Let’s go through some of the most important.
The academic management system must have a centralized process for online submissions. May it be homework or class activities, a unified submission process will simplify the process for the involved parties.
Much like uploading a document to a shared Google Drive, academic management systems use shared cloud storage where students and teachers can store their files. Both storage and retrieval are convenient and time-efficient.
Banking on shared cloud storage, online examinations are also easier to create, distribute, and evaluate.
Before, teachers had difficulty creating online exams because they had to start with a blank document. But now, a students academic management system makes it a more manageable process.
They don’t need to create everything from scratch. What they need is a list of questions and input them one by one into the system. Once done, the system will generate the exam, and the teachers only need to disseminate the test link. As for the evaluation, the system automates it.
By prioritizing the welfare of the students and teachers, this system creates efficient methods that lessen effort and stress from them.
Lastly, learning tools don’t only refer to automated systems, they also refer to the tools that supplement learning, such as books and other learning materials.
Academic management systems often have content centers and online libraries. Content centers are a pool of resources that are usually provided by teachers. For example, a teacher assigns homework where the students need to watch a TedTalk and make a reaction paper about it.
External resources, like the video of the TedTalk, will be organized in the content center. Teachers can use this feature as their online storage, so that their references are easy to track and readily available to their students.
Who does the academic management tasks?
Remote education has its perks and downsides. One of its most obvious perks is the rapid use of student academic management systems. These management systems are simple yet efficient solutions to the gaps caused by the sudden transition.
If you are yet to invest in such a system, make sure that you look for the mentioned features in them.