In this fast-progressing digital age, schools need technological resources if they want to stay competitive, if not viable. Even before the “new normal,” schools have been opting to gear up their management systems. Take the K-12 implementation, for example. Many countries are now under the K-12 curriculum, including the USA, Australia, Singapore, Canada, India, Japan, China, Germany, and the Philippines. This educational system positions a student for early opportunities on their career path. But any curriculum will require continual innovation of their school management system. 

What is School Management Software? 

School management software is an automated system that facilitates the timely and accurate completion of diverse academic and administrative tasks. Such software offers hassle-free management for schools and organizations. Importantly, it functions to connect the entire school community, including students, faculty members, administrators, and parents.

School management software significantly improves school operations through more accurate and efficient processes. It involves systematic performance analysis with detailed data management specific to an office, task, or discipline. An accessible online presence supports competent interactions between departments, administration, faculty, and students. Below is a listing of reasons school management software is a worthwhile and necessary investment:

Why invest in school management software?

1. Reduction of Time and Cost

Getting operations and management automated can guarantee reductions in time and cost. It will allow for faster transactions and greater accessibility of information to its end-users. School administrators will prefer a system customizable for diverse administrative tasks

Investing in a school management system helps free students and teachers from administrative burdens. Faculty members can easily monitor a student’s attendance and recent activity. They’ll have an organized overview of their class checklist, timetable, and advisory duties. And having a management software system in place helps teachers with the grading and recording of test results and projects.

2. Easier Departmental Management

Since the school administration can view, edit and update the system, departmental management is better coordinated and more cohesive. They can track timetables, tasks, financial reports, and staff salary generation. And a management system can highlight and support organizational structure.

3. Accurate Records and Transactions

It is in the “portal” where students can keep track of their attendance, progress reports, evaluations, and examination results. More often than not, the school provides individual accounts for student records

This system is also convenient for parents. It gives them a designated site for questions via an internal messaging system and confirms billing and payment transactions. Student concerns are available and easily accessed for monitoring. 

4. Up-to-date Bulletin for Announcements 

School management software also posts and updates on upcoming school events, holidays, and other important announcements. All users can access the site from multiple platforms and stay informed with newsletters and reminder notifications.

What are the best school management software systems online? 

We have gathered some of the best software management systems below for your review:

1. GoSchooler

GoSchooler is a school management system that compresses multiple school functions into a single, streamlined software. This cloud-based platform helps educational institutions to manage relevant data, student information, and instructional tools for teachers.

Administrative tasks are much easier to complete. Attendance management, online payment, communications, and other functionalities can be managed smoothly in this all-in-one management software. GoSchooler suggests customization to clients to better meet the specific needs of their educational institution.

2. Camu Digital Campus

Camu Digital Campus centers on a flexible approach to K12 outcome-based learning. They cater to a large number of schools through a unified platform. 

Camu also provides digital access to school management. It allows online admissions among students and enrollees. Students can access online classes through a mobile app with blended learning options. Because it prioritizes high-level security and data privacy, this application offers seamless administrative operations to licensed users.

3. FeKara

When you look for free online school management software, consider feKara. As any reputable management software does, feKara simplifies and automates daily tasks and operations. 

This online software has a wide range of features best suited for small to medium-sized schools and colleges and is available in over 40 countries. It can cater to specific school customizations. Cloud servers host this web-based application, which does not require any extra setup. 

In using the software, user guides and step-by-step walkthroughs can be accessed with feKara’s support team. Signing up is free but is available with more perks, such as advanced modules and unlimited storage at reasonable prices.

4. Kino ERP

In line with free school management tools, Kino ERP also provides online solutions for schools. It aims to bring together school stakeholders under one digital platform. This was the first free-to-use school software launched in India in 2018, which now has branches in Melbourne and Toronto.

Kino ERP offers detailed features all designed for automating tasks such as tracking student attendance, data and fee management, as well as easy communication with parents. They also offer a photo gallery section and students can enjoy gamified online quizzes.  

5. Mobile Guardian

Mobile Guardian provides easy-to-use tools via mobile device management for developing schools. It offers multiple features within a single dashboard. Among its school features is a wide selection of enrollment options from different platforms. Selections may also include using QR codes or URLs in enrolling devices. It also assures seamless student linking and accommodates student mobility.

Mobile Guardian sends alerts on new issues and quickly resolves them through automated updates. Through reports, students’ device usage and browser history can be monitored. The highlight would be the interactive classroom management designed for educators. The digital classrooms involve a flipped classroom that supports distance learning or a blended approach. As the name promises, Mobile Guardian does indeed fulfill its purpose in providing safe online experiences in school.


Exclusively designed for private schools, MSP is an all-in-one educational technology platform. MSP states it is the only platform specifically designed for use in PK-12 schools. Its best feature involves a flexible dashboard or portal for user groups. For administrators, it allows for better communication and collaboration between faculty, staff, and parents. It also enhances teacher efficiency as it helps manage timetables digitally and archives completed projects and student tasks.  

Parents may log in and easily access any available updates on their child’s progress in class. The software allows students to view schedules, notes, and course materials provided by the system.

7. OpenEduCat

OpenEduCat is best in creating solutions for educational needs in an online and offline process. It is confident its core features are essential for any institution. This software includes a competitive financial management system and offers diverse payment methods.

OpenEduCat has a user-friendly interface. Exams and multiple evaluations are easy to navigate with just a few clicks. Student information, multiple course admissions, and other detailed student data are readily accessible.

It’s also designed for managing faculty information such as profiling and classroom scheduling. Instructive and accessible courses, subjects, and sessions are also a part of the management system for schools.

8. ParentLocker

Innovate. Empower. Succeed. This is what ParentLocker promises in their management system. Admissions and enrollment are contactless in ParentLocker. One noteworthy feature is the Discipline Notes section, in which a teacher can report and record relevant details of a particular incident about a student. The student/students involved will be tagged in a note included in the documentation.  

This documentation will advise administrators and parents of student behaviors in class. The notes can be accessible by category (for example, Discipline: Warning, or Academic: Failing) with status tags (Urgent or Resolved) as well.

Providing quality support is another top priority. Besides school management tools, they also provide a responsive and dedicated support team for any potential issues.


What are the benefits of using online school management software?

Using an online school management software streamlines all school administrative processes for maximum efficiency. On top of that, it stores the data in cloud-based or web-based storage that ensures safety.

How to run school operations smoothly?

As 21st century educators, school management software systems are a significant contributing factor to operate school operations without a hitch.

Final Words

In today’s new normal of increasing competition, it is unsurprising that schools must actively continue to innovate and upgrade management systems. This could be the right time to reboot school management tools online for more competitive operations.

As the education industry continues to evolve, schools are taking proactive measures to reduce costs by automating administrative and academic tasks. With efficient time and cost-saving processes in place, schools can focus more on providing quality education. And from this, we can say that school management software is indeed a brilliant investment.

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